Registration on the Supplier Database

• All Suppliers who wish to conduct business with the Department of Health, must register as a Supplier/Service Provider on the Centralised Supplier Database.

HOW TO REGISTER AS A SUPPLIER

• Visit the www.ectreasury.gov.za
• Click on the Supply Chain Management link
• Click on the Supplier Database link
• Click on link to follow the steps on how to register on the Supplier Database
• Clink on the link to download the SCMO 1 Application Form
• Click on link to download the Logis Form and complete the required document
• For assistance please contact Provincial Treasury on +27 (40) 1010 421

Quotation Requirements

All quotations should include the following MINIMUM information:

• Name of the Company
• Physical Address
• VAT number
• Quotation Validity period. A minimum of 30 days is required if not specified.
• Delivery period
• Banking Details
• Valid Tax Clearance Certificate
• SBD 4
• SBD 8
• SBD 9
• Quotation should be signed and dated
• If not on a Letterhead, quote must be stamped with a Company Stamp

Tendering Process

Outlined below is the step-by-step process the hospital follows with the issuing, evaluation and awarding of tenders.

• The hospital advertises tenders in the newspaper and notice boards located at the hospital with closing date specified.
• Interested vendors must purchase the tender documents from the hospital Bids and Contracts section, located at X Block during which they will be informed of the briefing date (the date where all interested bidders will be briefed about the requirements of the tender), which is compulsory.
• All required documents and non- negotiable are specified in tender document
• The tender documents must be returned to SCM to the tender section, (a tender box will be provided to deposit tenders) before the closing date and specified closing time. 
• Documents submitted after the closing date and time will not be accepted under any conditions.
• A Bid Evaluation Committee will evaluate all bidders and recommend to the Bid Adjudication Committee who will have the final decision on who is to be awarded the tender.
• Once awarded a Service Level Agreement will be drawn up with the awarded bidder.