Registration on the Supplier Database
- All Suppliers who wish to conduct business with the Department of Health, must register as a Supplier/Service Provider on the Centralised Supplier Database.
HOW TO REGISTER AS A SUPPLIER
- Visit the www.ectreasury.gov.za
- Click on the Supply Chain Management link
- Click on the Supplier Database link
- Click on link to follow the steps on how to register on the Supplier Database
- Clink on the link to download the SCMO 1 Application Form
- Click on link to download the Logis Form and complete the required document
- For assistance please contact Provincial Treasury on +27 (40) 1010 421
Quotation Requirements
All quotations should include the following MINIMUM information:
- Name of the Company
- Physical Address
- VAT number
- Quotation Validity period. A minimum of 30 days is required if not specified.
- Delivery period
- Banking Details
- Valid Tax Clearance Certificate
- SBD 4
- SBD 8
- SBD 9
- Quotation should be signed and dated
- If not on a Letterhead, quote must be stamped with a Company Stamp
Tendering Process
Outlined below is the step-by-step process the hospital follows with the issuing, evaluation and awarding of tenders.
- The hospital advertises tenders in the newspaper and notice boards located at the hospital with closing date specified.
- Interested vendors must purchase the tender documents from the hospital Bids and Contracts section, located at X Block during which they will be informed of the briefing date (the date where all interested bidders will be briefed about the requirements of the tender), which is compulsory.
- All required documents and non- negotiable are specified in tender document
- The tender documents must be returned to SCM to the tender section, (a tender box will be provided to deposit tenders) before the closing date and specified closing time.
- Documents submitted after the closing date and time will not be accepted under any conditions.
- A Bid Evaluation Committee will evaluate all bidders and recommend to the Bid Adjudication Committee who will have the final decision on who is to be awarded the tender.
- Once awarded a Service Level Agreement will be drawn up with the awarded bidder.